Quarterly Business Meeting, October 9th, 2022
| 20221009_agenda.pdf |
Quarterly Business Meeting, January 9th, 2022
Treasurer’s Report
Secretary’s Report
Committee Reports
Old Business
New Business
1. Election of Officers/Committees/Directors
The committee recommends that this subcommittee be led by Linda McGarrah and Chris Parker as representatives of the Building Committee along with Courtney Bradley, Brittney Hall, and Brittney Hightower.
3. 2022 Proposed Budget
4. Ben will ask the church to vote to begin to the process of Church Organization. This would lead to a formal end to our sponsorship by Calvary MBC and all outside financial oversight and support.
All members are permitted to bring up additional items not listed in the agenda. Bro. Ben does request that any additional business be brought to him before the business meeting.
Secretary’s Report
Committee Reports
Old Business
New Business
1. Election of Officers/Committees/Directors
- Treasurer - Mike Parker; Assistant - David Wood
- Clerk - Linda McGarrah, Assistant - Kim Wallis
- Trustees - Clayton Bradley, Destin Cacioppo, Mike Parker, Justin Wallis, David Wood
- Building Committee - Clayton Bradley, Myra Graham, Linda McGarrah, Chris Parker, Mike Parker, Justin Wallis, David Wood
- Benevolence Committee - Destin Cacioppo, Dennis McGarrah, Carla Wood
- Outreach Committee - Destin Cacioppo, Roger Hall
- Teen Director - Lane Wallis
- Sunday Morning Children’s Director - Kim Wallis
- Team Kid Director - Carla Wood
- Solid Rocker Director - Roger Hall
- Hospitality Directors - Angela Bradley, Emily Cacioppo
- Food Pantry Director - Joy Stanley
The committee recommends that this subcommittee be led by Linda McGarrah and Chris Parker as representatives of the Building Committee along with Courtney Bradley, Brittney Hall, and Brittney Hightower.
3. 2022 Proposed Budget
4. Ben will ask the church to vote to begin to the process of Church Organization. This would lead to a formal end to our sponsorship by Calvary MBC and all outside financial oversight and support.
- The Process
- We vote to organize.
- Calvary would vote in February to release us as a self-supporting, fully organized church.
- We would have a special “Organization Service” and invite anyone who has supported Solid Rock over the years to attend.
- Pathway BC in Fayetteville is another Arkansas State Association Work that was begun in 2007. They are also organizing at the beginning of the year. Pathway has invited us to schedule both services for the same day to encourage representatives from across the state to attend. The State Missionary Committee has also indicated a preference for this as it will encourage better attendance if both are on the same day. The proposed date is March 5th with one service in the morning and the other in the afternoon. We would work together to provide a meal for those attending.
All members are permitted to bring up additional items not listed in the agenda. Bro. Ben does request that any additional business be brought to him before the business meeting.
Quarterly Business Meeting, October 10th, 2021
Treasurer’s Report
Secretary’s ReportCommittee ReportsOld BusinessNew Business1. The Building Committee would like to request church approval to spend up to $3000 to run electricity to and install a security camera at the tractor shed.2. The Building Committee will recommend that the church add construction of a drive canopy to the Building Project.3. Bro. Ben will ask if the church is ready to support one of the two missionaries we’ve heard from or if we would like to continue to hear from more before deciding who to support.4. Bro. Ben will ask the church to cover the cost for him to attend Lead Summit: an ABA pastors retreat/conference in Leavenworth, Washington in February.· Conference Costs/Lodging $300· Travel Cost estimated $541.5. Bro. Ben will ask the church to approve a church credit card for use by the Food Pantry.6. Bro. Ben will ask the church to approve up to $1000 toward the purchase of a church guitar. This guitar will have a port that will allow a cable to be plugged directly into the guitar rather than using an external microphone.
All members are permitted to bring up additional items not listed in the agenda. Bro. Ben does request that any additional business be brought to him before the business meeting.
Secretary’s ReportCommittee ReportsOld BusinessNew Business1. The Building Committee would like to request church approval to spend up to $3000 to run electricity to and install a security camera at the tractor shed.2. The Building Committee will recommend that the church add construction of a drive canopy to the Building Project.3. Bro. Ben will ask if the church is ready to support one of the two missionaries we’ve heard from or if we would like to continue to hear from more before deciding who to support.4. Bro. Ben will ask the church to cover the cost for him to attend Lead Summit: an ABA pastors retreat/conference in Leavenworth, Washington in February.· Conference Costs/Lodging $300· Travel Cost estimated $541.5. Bro. Ben will ask the church to approve a church credit card for use by the Food Pantry.6. Bro. Ben will ask the church to approve up to $1000 toward the purchase of a church guitar. This guitar will have a port that will allow a cable to be plugged directly into the guitar rather than using an external microphone.
All members are permitted to bring up additional items not listed in the agenda. Bro. Ben does request that any additional business be brought to him before the business meeting.
Quarterly Business Meeting, July 11th, 2021
Treasurer’s Report
Secretary’s Report
Committee Reports
Old Business
1. Bro. Ben will ask the church to begin supporting Bro. James Taylor and Front Range Missions by sending $150/month to their general fund.
2. In January, we approved setting aside $150/month to be given as a lump sum to a specific mission need in July. Bro. Ben will ask the church to send $900 as a special offering to Bro. Jodie Vesely with Russian Bear Ministries. A video will be shown in the service to share their specific needs.
New Business
1. Bro. Ben will ask the church to set a camp fee policy. He will propose that the church cover the camp fees of all campers and sponsors. While no one would be required to pay the fee themselves, they would be encouraged to give an offering toward the cost.
All members are permitted to bring up additional items not listed in the agenda. Bro. Ben does request that any additional business be brought to him before the business meeting.
Secretary’s Report
Committee Reports
Old Business
1. Bro. Ben will ask the church to begin supporting Bro. James Taylor and Front Range Missions by sending $150/month to their general fund.
2. In January, we approved setting aside $150/month to be given as a lump sum to a specific mission need in July. Bro. Ben will ask the church to send $900 as a special offering to Bro. Jodie Vesely with Russian Bear Ministries. A video will be shown in the service to share their specific needs.
New Business
1. Bro. Ben will ask the church to set a camp fee policy. He will propose that the church cover the camp fees of all campers and sponsors. While no one would be required to pay the fee themselves, they would be encouraged to give an offering toward the cost.
All members are permitted to bring up additional items not listed in the agenda. Bro. Ben does request that any additional business be brought to him before the business meeting.
Special Business Meeting, April 23rd, 2021
This meeting was called by the Building Committee to make three decisions.
First, the committee is recommending building the new addition on the west side of the building instead of the east. This will save us several thousand dollars.
Second, we are rapidly approaching the point when decisions will need to be made that are either time sensitive or are too minor to deal with in a full church meeting. The committee would like permission to make any minor or time sensitive decisions.
Third, the committee would like to add an alternate member to the committee. This member would ensure that there are enough people present to make decisions in the event that other members are not present.
First, the committee is recommending building the new addition on the west side of the building instead of the east. This will save us several thousand dollars.
Second, we are rapidly approaching the point when decisions will need to be made that are either time sensitive or are too minor to deal with in a full church meeting. The committee would like permission to make any minor or time sensitive decisions.
Third, the committee would like to add an alternate member to the committee. This member would ensure that there are enough people present to make decisions in the event that other members are not present.
Quarterly Business Meeting, April 4th, 2021
There will be a reading of Secretary's Report, Treasurer's Report, and an update from the standing committees. If you have new business you would like to present, please contact Ben before the meeting. Every member has the right to present new business, but it is helpful to present that business ahead of the meeting.
Special Business Meeting, February 14th
This meeting was requested by the Building Committee to approve flooring options.
First, the committee recommends using the same tile and carpet used in the previous building. We will have a "Yes" or ""No" vote on this recommendation. Voting "No" will require the committee to present new options at a later meeting.
Second, there are three options for the layout of the flooring.
Option A would use tile in the hallways and bathrooms and carpet everywhere else.
Option B would use tile in the hallways, bathrooms, and large, open room. There would be carpet everywhere else.
Option C would send the committee back to create new options.
The committee recommends Option B. There is a concern that the carpet would get dirty and worn. The committee believes that the best option is to use tile and budget for temporary floor coverings to soften the surface and reduce sound.
First, the committee recommends using the same tile and carpet used in the previous building. We will have a "Yes" or ""No" vote on this recommendation. Voting "No" will require the committee to present new options at a later meeting.
Second, there are three options for the layout of the flooring.
Option A would use tile in the hallways and bathrooms and carpet everywhere else.
Option B would use tile in the hallways, bathrooms, and large, open room. There would be carpet everywhere else.
Option C would send the committee back to create new options.
The committee recommends Option B. There is a concern that the carpet would get dirty and worn. The committee believes that the best option is to use tile and budget for temporary floor coverings to soften the surface and reduce sound.
New Addition Floor Plan Options
Update: The Church selected Option A on 12/20. The plan shown has a lot of features that are not final. All that was selected was the floor plan. Windows, front elevation, furniture, etc. are still tbd.
The Building Committee has worked with our Architect to design a floor plan for the new addition. On Sunday, December 20th, we will have a Special Business Meeting to select a floor plan. The church will have three options to choose between. Option A (see below) is the recommendation of the committee. Option B is the original design presented by the Architect. Option C is to send the Committee back to redesign the floorplan.
If you cannot attend, you can still participate. You can vote for your preferred option ahead of time by contacting Ben. You can also ask questions and give feedback to the committee. Contact Clayton Bradley at 479-366-3295 for questions or comments.
The Building Committee has worked with our Architect to design a floor plan for the new addition. On Sunday, December 20th, we will have a Special Business Meeting to select a floor plan. The church will have three options to choose between. Option A (see below) is the recommendation of the committee. Option B is the original design presented by the Architect. Option C is to send the Committee back to redesign the floorplan.
If you cannot attend, you can still participate. You can vote for your preferred option ahead of time by contacting Ben. You can also ask questions and give feedback to the committee. Contact Clayton Bradley at 479-366-3295 for questions or comments.
Proposed Changes to the Bylaws
The file below contains the recommendations from the Bylaw Committee for changes to the existing Bylaws. A Q&A session about these recommendations will be held December 13. The final vote on these changes will be held during the January business meeting. If you would like to discuss these privately, please contact one of the committee members: Mike Parker (chair), Clay Graham, Ben Hightower, Linda McGarrah, and Kim Wallis.
| solid_rock_bylaws_final_draft.pdf |
Regular Quarterly Business Meeting, October 18, 2020
Agenda:
**Article X of the Bylaws, Amendments
A. This Constitution and associated Bylaws may be amended at any regular business meeting or special business meeting.
B. Each proposed amendment shall have been presented in writing, to those present during a previously scheduled regular business meeting or during a regular scheduled worship service, in writing to all members present.
C. Amendments to the bylaws and constitution shall be by two thirds vote of all members of the church present entitled to vote.
D. The proposed change must be put before the church in writing at a business meeting not less than one month before time of proposed action and read from the pulpit on the next Lord's Day following such proposal.
***Any member is able to present a motion during the New Business portion. However, it would be helpful to everyone if any new business was submitted before the meeting in order to include it on the written agenda.
- Opening Prayer
- Reports
- Minutes of the Last Meeting
- Treasurer's Report
- Committee Reports
- Pastor's Report
- Old Business
- Report on Incorporation
- New Business*
- Request to Create Bylaws Committee - Ben will request that the church create a 5 or 7 member committee to update the existing bylaws and incorporate the changes recommended by our Attorneys and Insurance Agent. The committee would create a recommendation and present it to the church for discussion and approval following the guidelines stipulated in the current bylaws. **
- Request that the church clarify the volunteer policy. - There are differing opinions as to what the actual volunteer policy is. Ben will request that the church clarify the existing policy and recommend the following three points.
- Only members may serve as teachers. The members must have been members for at least six months if they transferred membership from a church of like faith and order. The members must have been members for at least a year otherwise.
- Any volunteer working with children must submit their information for a background check.
- In a situation where no other volunteers are available or willing to serve, the Pastor will have the authority to use volunteers he deems fit to serve in the position.
- Request to consult lighting expert and purchase additional lighting. - Ben will request that the Building Committee be given the authority to consult a lighting expert to make recommendations and then purchase additional lighting to improve the quality of the live stream video.
- Request to approve a mailout to 3,000 homes in the area around the church property.
- Approximately $600 for postage
- Approximately $750 for printing
- Any Additional Business***
- Adjourn
- Closing Prayer
**Article X of the Bylaws, Amendments
A. This Constitution and associated Bylaws may be amended at any regular business meeting or special business meeting.
B. Each proposed amendment shall have been presented in writing, to those present during a previously scheduled regular business meeting or during a regular scheduled worship service, in writing to all members present.
C. Amendments to the bylaws and constitution shall be by two thirds vote of all members of the church present entitled to vote.
D. The proposed change must be put before the church in writing at a business meeting not less than one month before time of proposed action and read from the pulpit on the next Lord's Day following such proposal.
***Any member is able to present a motion during the New Business portion. However, it would be helpful to everyone if any new business was submitted before the meeting in order to include it on the written agenda.
Special Business Meeting, October 4, 2020
There was a special business meeting on 10/4 to give the Building Committee the authority to make the following three decisions. The motion to give the committee this authority was passed unanimously.
Permission to Select the Terms for Hiring the Architect
We have selected an Architect and have been working with him for a few months, but he has two different fee structures and the comittee needs additional permission to determine which we'll use. The first option requires the architect to draw full plans in order to bid out the project to General Contractors. This option will cost 5% of the total project cost. The second option preselects a builder so that less preplanning is necessary and less extensive plans have to be prepared by the architect. This option costs a fixed fee. As of this date, we have not received the contracts specifying the exact fee. The comittee would like permission to make this decision once the contracts have been received without coming back to the church for approval.
Permission to Hire a Builder
If we select the second option, we will need to hire a builder to work with the Architect in the design process. Our Architect has recommended that we use Oelke Builders as they built the original building. The committee would like permission to hire a Builder either now (if needed) or later on.
Permission to Hire an Engineer
Normally, the Engineer would be hired by the Architect and their fees would be included with the Architect's fee. However, the owner of Sand Creek Engineering (who engineered the original building) would like to donate his time. We would still be charged for the Engineering done by his employees, but all work done by him would be donated. In order to do this, we need to hire him separately. We would like permission to hire an engineer to work with the Architect.
Building Design
Once we've hired the Architect and Engineer, the committee will begin officially working on design work. We will select options to present to the church at a later meeting.
Permission to Select the Terms for Hiring the Architect
We have selected an Architect and have been working with him for a few months, but he has two different fee structures and the comittee needs additional permission to determine which we'll use. The first option requires the architect to draw full plans in order to bid out the project to General Contractors. This option will cost 5% of the total project cost. The second option preselects a builder so that less preplanning is necessary and less extensive plans have to be prepared by the architect. This option costs a fixed fee. As of this date, we have not received the contracts specifying the exact fee. The comittee would like permission to make this decision once the contracts have been received without coming back to the church for approval.
Permission to Hire a Builder
If we select the second option, we will need to hire a builder to work with the Architect in the design process. Our Architect has recommended that we use Oelke Builders as they built the original building. The committee would like permission to hire a Builder either now (if needed) or later on.
Permission to Hire an Engineer
Normally, the Engineer would be hired by the Architect and their fees would be included with the Architect's fee. However, the owner of Sand Creek Engineering (who engineered the original building) would like to donate his time. We would still be charged for the Engineering done by his employees, but all work done by him would be donated. In order to do this, we need to hire him separately. We would like permission to hire an engineer to work with the Architect.
Building Design
Once we've hired the Architect and Engineer, the committee will begin officially working on design work. We will select options to present to the church at a later meeting.